Booking Terms

& Conditions

By submitting a booking request through Freedom Halls, you agree to these terms in their entirety.

Nature of the Booking

  • Freedom Halls is an online marketplace that connects renters with American Legion post halls

  • Freedom Halls is not the venue owner or operator

  • The rental agreement is between the renter and the American Legion post

  • Freedom Halls acts as the booking and payment intermediary only

  • Listing availability is subject to Post Commander approval

  • Submitting a booking request does not guarantee a confirmed booking

  • Freedom Halls reserves the right to decline any booking request at its discretion

Payment Terms

  • Full hall rental fee plus platform fee is due at time of booking confirmation

  • Platform fee is non-refundable under all circumstances

  • Damage deposit is collected at payment and held in escrow until 48 hours after the event

  • Deposit amount is determined by hall size and event type (displayed at checkout)

  • Payment must be completed within 48 hours of approval or the booking is released

Cancellation Policy

  • 30 or more days before event: full refund of hall fee, platform fee is always non-refundable

  • 15 to 29 days before event: 50% refund of hall fee, platform fee is always non-refundable

  • 7 to 14 days before event: 25% refund of hall fee, platform fee always non-refundable

  • Under 7 days before event: no refund of hall fee or platform fee

  • One free reschedule permitted with 14 or more days notice - date subject to availability

  • Second reschedule incurs a $25 rescheduling fee

  • Rescheduling within 7 days of the event is treated as a cancellation

Certificate of Insurance

  • Events with 75 or more guests require a COI with minimum $1,000,000 general liability

  • Events with any alcohol service require a COI regardless of guest count

  • The hosting American Legion post must be named as additional insured on the COI

  • COI must be submitted via the Renter Portal no later than 14 days before the event

  • Failure to submit a qualifying COI by the deadline results in cancellation without refund of hall fee or platform fee

  • Freedom Halls reserves the right to require a COI for any event at its discretion

Renter Responsibilities

  • The renter is responsible for the conduct of all guests during the event

  • The renter agrees to leave the hall in the same condition as found

  • Pre-event photos must be uploaded to the Renter Portal within 24 hours before the event start time

  • Post-event photos must be uploaded within 24 hours after the event end time

  • Failure to submit pre-event photos constitutes acceptance that the hall was in good condition at the start of the event

  • The renter is responsible for any damage to the hall, equipment, or property caused by themselves or their guests

  • Damage costs exceeding the deposit will be invoiced to the renter and are legally collectable

Deposit and Damage Policy

  • Deposit is refunded within 48 hours of post-event photo submission if no damage is identified

  • If damage is identified Freedom Halls will notify the renter within 48 hours with documentation

  • Minor damage up to the deposit amount results in full or partial deposit forfeiture

  • Damage exceeding the deposit amount will result in an invoice for the difference

  • Freedom Halls determination of damage is final subject to photographic evidence

  • Renters may dispute a damage determination by visiting freedomhalls.com/dispute within 72 hours of notification

Hall Rules and Post Policies

  • The renter agrees to comply with all rules set by the hosting American Legion post

  • Alcohol service is subject to the post's specific alcohol policy as displayed on the hall listing

  • The renter is responsible for obtaining any required event permits or licenses including alcohol permits where applicable

  • The renter agrees not to exceed the stated maximum capacity of the hall

  • Smoking is prohibited inside all Freedom Halls venues unless explicitly stated otherwise

  • The renter agrees not to affix anything to walls, ceilings, or floors that could cause damage

  • Confetti, glitter, and similar loose materials are prohibited unless the post explicitly permits them

  • Outside catering is subject to the post's catering policy — displayed on the hall listing

Event Types and Prohibited Uses

  • Freedom Halls halls may not be used for any illegal activity

  • Political fundraisers, rallies, or campaign events are prohibited without prior written approval from Freedom Halls and the post

  • Events promoting discrimination, hate, or violence are prohibited

  • Adult entertainment events are prohibited

  • The renter represents that the event description provided at booking is accurate

  • Misrepresentation of the event type or guest count is grounds for immediate cancellation without refund

Liability

  • Freedom Halls is not liable for any injury, illness, loss, or damage occurring at the event

  • The hosting American Legion post is not liable for renter's or guests' personal property

  • The renter assumes full liability for all activities that occur during the rental period

  • FreedomHalls total liability to the renter shall not exceed the platform fee paid for the booking

Post Commander Authority

  • The Post Commander retains the right to terminate an event in progress if the renter or guests violate post rules or these terms

  • In the event of termination no refund will be issued

  • Freedom Halls supports and enforces the Post Commander's authority over their facility at all times

Privacy and Communications

  • By submitting a booking request the renter consents to receive booking-related communications from Freedom Halls via email and phone

  • Renter information is shared with the hosting post solely for the purpose of the booked event

  • FreedomHalls does not sell renter data to third parties

  • For the full privacy policy visit freedomhalls.com/privacy

Governing Law

  • These terms are governed by the laws of the State of Texas

  • Any disputes shall be resolved in the courts of Harris County, Texas

  • By submitting a booking request the renter waives the right to a jury trial and agrees to binding arbitration for any claim under $10,000

Last updated: April 2026

Version 1.0.